Faith in Kids (FiK) is a national charity that aims to provide training, support and resources to churches and parents to give them confidence to raise children together to trust Jesus eternally. We do this in partnership with churches and parents. This privacy notice explains how we use any personal information we collect about you.
FiK has a legal duty under the General Data Protection Regulation (GDPR) to protect your information and provide you with information about the rights that you have. As we control how the information we collect will be used, the law refers to us as a “data controller”. Our registered address is 2 Buckleigh Avenue, London, SW20 9JZ.
What personal information do we collect?
We collect information about you when you enquire about using any of our resources as part of us providing you with our resources(s), when you support us financially or in other practical ways or when you register an interest in supporting us or partnering with us.
We will also collect information about you if you contact us to apply for a role working for FiK.
Website usage information is collected using cookies – for more information on this, please refer to our cookies policy on our website.
We will normally process your personal information on the basis that we have your consent to do so.
We may also process some of your personal information on the basis that we believe there is a legitimate interest for us to do so.
Why do we collect this information?
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
Supporters, enquirers and churches – we will use the information we collect from you, including your level of interest, support for us and location, to tell you more about our work. We will also thank you for your support, and invite you to continue to support us. We may also use your information to invite you to fundraising or other events, or to ask if you would be able to increase your support. We will also process your information on the basis of our legitimate interest to improve our fundraising strategies. This will include analysing the information we collect about you and using publicly available information to aid our understanding of our supporters, understand the level of potential donations, profile supporters into categories and help provide a personalised service to you on our website content and emails. We will always do this in compliance with the rules in relation to direct marketing, including those set out by the Fundraising Regulator.
Job applicants – we will use the information we collect from you to process and consider your application for a role at FiK. Your information will only be shared with our Human Resources department and other FiK staff who will be involved in the selection and recruitment process. We will only request a reference or a DBS disclosure with your prior consent.
Phone calls – we may record both inbound and outbound phone calls on the basis of our legitimate interest in monitoring our service and training our staff. If there is a dispute or misunderstanding about what was said during a telephone call, we may use call recordings (if available) to help clarify the contents of conversations we have had.
Market research and demographic data – We have a legitimate interest in ensuring we continue to improve, and we may use your contact details to contact you to ask for your comments and opinions on how we might improve and develop our services. We may also use your information to study and better understand the composition of our contact database.
Corporate communications – We have a legitimate interest in building strong relationships with external companies that operate in sectors that we work in, and may store and use details of contacts at these companies to send regular communications. Any regular e-mail communications sent will include an unsubscribe link, and we will remove contact details on request.
When will we share your information?
We will not normally share any information we hold about you to others without your prior consent, unless one of the following exceptions apply:
- If it is necessary for law enforcement or similar purposes;
- For the legitimate interest of reviewing the quality of our services – for example, a financial audit;
- As a necessary part of providing you with our service(s) or contacting you as a supporter – for example, by using a third party mailing house to process our communications;
- As a necessary part of ensuring we comply with our legal obligations as a data controller – for example, by using a third party to migrate data or ensure it is accurate and up-to-date;
When do we transfer your information out of the UK?
We will normally keep your information in the UK, but may transfer your information to other countries that have appropriate safeguards in place – for example, processors based in the European Union or the USA, where they are certified to the EU-US Privacy Shield. In particular, we may host your data on G-Suite servers operated by Google LLC which conform to the standards of the EU-US Privacy Shield.
How long do we keep your information for?
We will take all reasonable steps to ensure that the information we hold about you is kept secure. We will only hold your personal data for as long as it is required and in line with best practice. Please refer to the data retention table below for more information. Deleting your information may involve either the removal of the data or its anonymisation, meaning that it no longer continues to be personal data that will identify you. The following table sets out some of the main retention periods we have in place for the data we hold:
Type of data: Supporter information
Retention period: 6 years (72 months) from date of last interaction
Reason for retaining: HMRC requirement in relation to Gift Aid records; to allow us to keep supporter informed of our work
Type of data: Church information
Retention period: 6 years (72 months) from date of last interaction
Reason for retaining: To allow us to keep churches informed of our work
Type of data: Phone call recordings
Retention period: 12 months from date call recorded
Reason for retaining: Training and monitoring
Type of data: Job applications
Retention period: 1 year
Reason for retaining: Recommended practice by CIPD
What are your rights over your information?
You have the following rights in relation to your information:
- You may withdraw consent where we are using your information on the basis of this
- You may object where we are using your information on legitimate interest grounds
- You can ask us what information we hold about you and can request a copy of this. There is normally no fee for this – unless a request is manifestly unfounded or excessive
- You can ask us to correct information we hold about you if it is inaccurate
- You can ask us to erase your information in some circumstances
- You can ask us to stop using your information for a period of time if you believe we are not doing so lawfully
To submit a request by email, post or telephone, please use the contact information provided. We will deal with your request within one month, unless it is particularly complex, in which case we will contact you within one month to let you know that we may need a further two months to comply.
What information does our website collect?
Our website may record some of your personal information, for example, by logging your IP address or the location of your computer or network. It may also record information about you that you enter into online forms. Other data may be collected anonymously about your use of our site from cookies. Cookies are small text files that are placed on your computer by websites that you visit. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit allaboutcookies.org
- To establish the needs of visitors and customise the content of our website;
- To process any forms, requests or applications you send;
- For internal administration and analysis.
What is your right to complain?
If you have a complaint about FiK’s use of your information, you can contact the Information Commissioner’s Office via their website at ico.org/concerns or write to them at:
Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
How can you contact us?
For more information about your legal rights in relation to the information we hold about you, please visit the Information Commissioner’s Office at ico.org.uk.